> ## Documentation Index
> Fetch the complete documentation index at: https://toolathlon.xyz/llms.txt
> Use this file to discover all available pages before exploring further.

# Reimbursement Form Filler

> Extract taxi receipt data (filename, month, amount) from ‘bills/’ PDFs for the last 3 months and populate ‘Bill_Format.xlsx’ → rename to ‘department_expenses.xlsx’ per ‘requirement.txt’.

> **Toolathlon-Verified** · Website task ID `163` · Canonical task `reimbursement-form-filler`
>
> [View the task source at `d57361c0`](https://github.com/hkust-nlp/Toolathlon/tree/d57361c0f1582cf9a0675c0753315bb6b004bd0e/tasks/finalpool/reimbursement-form-filler)

## Required Tools

<Card>
  <div className="tools-container">
    <div className="mcp-servers-container">
      <div className="mcp-servers-title">
        MCP Servers
      </div>

      <div className="mcp-servers-grid">
        <div className="mcp-server-item">
          <img alt="" aria-hidden="true" src="https://mintcdn.com/hkust/QdN2Y6f6c_GBV7Vj/icons/filesystem.png?fit=max&auto=format&n=QdN2Y6f6c_GBV7Vj&q=85&s=b4163322f58a72b712c697bdbeac85b9" style={{height: "20px", width: "20px", margin: 0, padding: 0, display: 'inline-block'}} width="64" height="64" data-path="icons/filesystem.png" />

          <span className="mcp-server-name">filesystem</span>
        </div>

        <div className="mcp-server-item">
          <img alt="" aria-hidden="true" src="https://mintcdn.com/hkust/QdN2Y6f6c_GBV7Vj/icons/excel.png?fit=max&auto=format&n=QdN2Y6f6c_GBV7Vj&q=85&s=cadff9a1748ae18b2d36eabf71bc7f59" style={{height: "20px", width: "20px", margin: 0, padding: 0, display: 'inline-block'}} width="64" height="64" data-path="icons/excel.png" />

          <span className="mcp-server-name">excel</span>
        </div>

        <div className="mcp-server-item">
          <img alt="" aria-hidden="true" src="https://mintcdn.com/hkust/QdN2Y6f6c_GBV7Vj/icons/pdf.png?fit=max&auto=format&n=QdN2Y6f6c_GBV7Vj&q=85&s=215557dd55e2300517dbb11384c0c49b" style={{height: "20px", width: "20px", margin: 0, padding: 0, display: 'inline-block'}} width="64" height="64" data-path="icons/pdf.png" />

          <span className="mcp-server-name">pdf-tools</span>
        </div>

        <div className="mcp-server-item">
          <img alt="" aria-hidden="true" src="https://mintcdn.com/hkust/v2Ad3GlVGK-9gZ_R/icons/terminal.png?fit=max&auto=format&n=v2Ad3GlVGK-9gZ_R&q=85&s=649c9eaee40fc4b5379e1faa127c84b7" style={{height: "20px", width: "20px", margin: 0, padding: 0, display: 'inline-block'}} width="64" height="64" data-path="icons/terminal.png" />

          <span className="mcp-server-name">terminal</span>
        </div>
      </div>
    </div>

    <div className="local-tools-container">
      <div className="mcp-servers-title">
        Local Tools
      </div>

      <div className="local-tools-grid">
        <div className="local-tool-item">
          <img alt="" aria-hidden="true" src="https://mintcdn.com/hkust/v2Ad3GlVGK-9gZ_R/icons/python.png?fit=max&auto=format&n=v2Ad3GlVGK-9gZ_R&q=85&s=6e4e3cca411e7f15013ce15afa0dd155" style={{height: "20px", width: "20px", margin: 0, padding: 0, display: 'inline-block'}} width="64" height="64" data-path="icons/python.png" />

          <span className="local-tool-name">python\_execute</span>
        </div>

        <div className="local-tool-item">
          <img alt="" aria-hidden="true" src="https://mintcdn.com/hkust/ucpMq24upueB4g4R/icons/claim_done.png?fit=max&auto=format&n=ucpMq24upueB4g4R&q=85&s=94ee5a6cf860bae09936a702c6c6c648" style={{height: "20px", width: "20px", margin: 0, padding: 0, display: 'inline-block'}} width="14" height="14" data-path="icons/claim_done.png" />

          <span className="local-tool-name">claim\_done</span>
        </div>

        <div className="local-tool-item">
          <Icon icon="filter-list" size={20} color="#4286f6" />

          <span className="local-tool-name">handle\_overlong\_tool\_outputs</span>
        </div>

        <div className="local-tool-item">
          <Icon icon="bars-progress" size={20} color="#4286f6" />

          <span className="local-tool-name">manage\_context</span>
        </div>

        <div className="local-tool-item">
          <img alt="" aria-hidden="true" src="https://mintcdn.com/hkust/ucpMq24upueB4g4R/icons/history.png?fit=max&auto=format&n=ucpMq24upueB4g4R&q=85&s=25d885756cf14ced8475bd94adfdecb7" style={{height: "20px", width: "20px", margin: 0, padding: 0, display: 'inline-block'}} width="14" height="14" data-path="icons/history.png" />

          <span className="local-tool-name">history</span>
        </div>
      </div>
    </div>
  </div>
</Card>

## Instruction

I'm an accountant in the R\&D department of a tech company, and I need your help compiling commuting expense reimbursement forms of all department members. I will handle this task on behalf of all members. **Only** consider the reimbursement data from taxi bill PDFs located in the 'bills/' folder for the last three months. Please extract the 'File name (excluding file extensions)', 'Month' (billing period), and 'Amount' from each taxi receipt. Then, use this information to fill in the Excel file named 'Bill\_Format.xlsx'. After filling it in, change the file name to 'department\_expenses.xlsx'. The data processing requirements should refer to 'requirement.txt'. Do not change the original layout of this Excel file, including any necessary empty lines.

## Initial State

### Local Workspace

<div className="file-tree">
  <a href="https://github.com/hkust-nlp/Toolathlon/tree/d57361c0f1582cf9a0675c0753315bb6b004bd0e/tasks/finalpool/reimbursement-form-filler/initial_workspace">workspace</a>/
  ├── bills/
  │   └── bills.tar.gz
  ├── Bill\_Format.xlsx
  └── requirement.txt
</div>

### Runtime Setup

This task initializes application or service state during preprocessing. [Review the pinned setup source](https://github.com/hkust-nlp/Toolathlon/tree/d57361c0f1582cf9a0675c0753315bb6b004bd0e/tasks/finalpool/reimbursement-form-filler/preprocess).

## Legacy Trajectories

<Warning>
  These replays were produced on the original Toolathlon release. They are retained for historical inspection and are not Toolathlon-Verified results.
</Warning>

* ✅ [Claude-4.5-Sonnet](https://toolathlon-traj.xyz/claude-4.5-sonnet_reimbursement-form-filler)
* ❌ [Deepseek-v3.2-Exp](https://toolathlon-traj.xyz/deepseek-v3.2-exp_reimbursement-form-filler)